ALUMNI CONSTITUTION& RULES

ELECTRICAL & ELECTRONIC ENGINEERING ALUMNI 

ARTICLE – 1: NAME

The name of the organization shall be ELECTRICAL & ELECTRONIC ENGINEERING ALUMNI. It is a benevolent organization of the former students of the Department of Electrical & Electronic Engineering, University of Asia Pacific.

ARTICLE – 2: OFFICE AND SEAL

The Head Office of the organization shall be situated at the Department of Electrical & Electronic Engineering, University of Asia Pacific and Second office 56/D-2,4th Floor, Lake Circus Kalabagan, Dhaka-1205. However, if necessary, there may be branch offices in any place outside Dhaka.

The Electrical & Electronic Engineering Alumni shall be an organization of perpetual succession with an official seal.

ARTICLE – 3: AREA AND YEAR OF OPERATION

The operation of the organization shall be limited to the former students of the Department of Electrical & Electronic Engineering, University of Asia Pacific employed in different professions within Bangladesh or in any place in the world.

For operational purpose and maintaining accounts of the organization, the year of the organization will be the calendar year, i.e., starting from 1st January and ending on 31st December

ARTICLE – 4: MOTTO, OBJECTIVES AND FUNCTIONS

The motto, objectives and functions of the organization shall be:

Motto: The motto of the organization shall be “WE BUILD ENGINEER FOR GREEN WORLD”.

Major Objective: To work as a social welfare organization through various social, cultural, and other benevolent programs for the benefit of the alumni and the society.

 Specific goals:

 

  1. To contribute to the development of EEE education and practice in the country.
  2. To hold seminar, symposium, workshop, debate and discussion on matters relating to EEE and allied fields with a view to further are developing the discipline.
  3. To build up relationship among the members of the organization through cultural, social and welfare programs.
  4. To highlight the problems and prospects of the EEE academics and professionals through different media, journal, publication etc.
  5. To establish a center for research on various fields of Electrical & Electronic Engineering.
  6. To make liaison with other Electrical & Electronic Engineering Associations in home and abroad and exchange views and ideas, take up various projects jointly and arrange exchange programs between various organizations in home and abroad.
  7. To unite the members of the organization in the bonds of friendship, fellowship and mutual understanding through arranging reunion, picnic, tour, sports, etc.
  8. To encourage efficiency and promote high ethical standard in Electrical & Electronic Engineering

 

Functional activities:

 

Following programs will be undertaken with a view to achieving the objectives of the organization:

  1. To arrange training programs for existing and new Electrical & Electronic Engineering educators and professionals and for the new Electrical & Electronic Engineering graduates as well.
  2. To offer stipend, scholarship and fellowship in order to broaden the ways of higher education for the poor and meritorious students.
  3. To create an employment cell in order to facilitate employment of the Electrical & Electronic Engineering graduates in the most suitable positions commensurate to their education and training,
  4. To take efforts for environmental protection and development through plantation and forestation programs.
  5. Where necessary and if required, to take donation in the forms of movable and immovable property, exchange those and also to establish premises.
  6. To take projects on generation and enhancement of income and thereby increasing income, forming capital and using those where necessary.
  7. To publish journals for the publicity and dissemination of information
  8. To maintain books of accounts on income and expenditures and to spend the income on new programs and for administrative purposes and also to evaluate programs taken.
  9. To open bank account or accounts and operate all the financial matters under prescribed rules.
  10. To formulate policies and necessary by-laws for proper operation and management of the organization.
  11. To establish libraries for the development of education and take strong steps for literary and cultural development.
  12. To take various training programs for the benefit of the unemployed members of the organization.

 

ARTICLE – 5: NATURE OF THE ORGANIZATION

 

It will be a non-political, non-communal, non-profit making social service organization established for welfare-oriented development.

 

ARTICLE – 6: MEMBERSHIP

 

Any person irrespective of age, sex and religion who possesses any graduate or undergraduate degree from the Department of Electrical & Electronic Engineering, University of Asia Pacific may be a member of this Organization.

There will be only three categories of member in this organization, viz., Associate Member, General Member and Life Member. For getting the membership of the organization, any person eligible to be a member will have to fill up an Associate Member form with an entry fee of Taka 300 (Three hundred) only per year as prescribed. After two years of being an Associate Member, you can apply for general membership.  The General Member will have to pay Taka 500 (Five hundred) only per year as subscription. If you have ten years of employment or business experience, then you can apply for a lifetime member. On the other hand, the Life Member will have to pay Taka 3,000 (Three thousand) only as 10 years single time subscription. The rates of entry fee and subscription may be changed time to time by the Executive Committee of the organization. Life membership shall have to be accorded by the Executive Committee.

Any person or enterprise engaged in Electrical & Electronic Engineering education and profession, if interested, may be the Associate Member of the organization on approval of the Executive Committee. They will have to apply in prescribed form with entry fee of Taka 300 (Three hundred) only and subscription of Taka 500 (Five hundred) only for annual membership and Taka 3,000 (Three thousand) only for life membership. But Associate Members cannot hold any responsible post of the organization and they will have no voting right. However, they can participate any research, training, social and cultural activities.

All members will be entitled to all rights and privileges subject to the obligations, which the organization confers or implies.

ARTICLE–7: SUSPENSION/CANCELLATION OF MEMBERSHIP AND RESIGNATION

 

Any member who will be found to act against the interest of the organization may be expelled or his membership may be suspended for any particular period by at least President, Vice-President, General Secretary and Joint Secretary of the Executive Committee. Executive Committee meeting should be held before impose suspension. However, before taking any such action, a show cause notice should be served on the concerned member at least 21 days before to explain his position.

Any member may resign from this organization and such resignation shall become effective upon acceptance by the Executive Committee. However, the Executive Committee may withhold acceptance, until all indebtedness has been paid and all funds and property of the organization, if any, have been returned.

The membership of the organization shall be ceased if any member:

  1. Resigns and the resignation is accepted by the Executive Committee
  2. Does not pay subscriptions due for at least two years and the Executive Committee has not decided otherwise.
  3. Remains absent in three consecutive general meetings without any prior notice.
  4. Acts against the interest of the organization.
  5. Has been impeached by at least two-third votes of the general or extraordinary meeting.
  6. Is employed as a salaried employee of the organization. or
  7. Dies, or becomes insane, or is punished by a court of law, or is declared guilty by a court of law.
  8. Any person who lost his/her membership due to any of the first five reasons mentioned in the preceding sub-article may apply subsequently for reinstatement of his/her membership with an undertaking that he/she shall never be involved in future with the grounds of the cancellation of his/her membership. On approval of the reinstatement by the Executive Committee, the member shall have to pay the entry fee, due subscriptions and other outstanding.

 

ARTICLE – 8: EXPULSION FROM THE ORGANIZATION

Any general member, life member, associate member or adviser of the organization, if becomes harmful to the interest of the organization by his/her conduct or bears the defamation of the organization, can be called for explanation by the President/ Vice-President or the General Secretary/Joint Secretary of the Executive Committee. If the explanation is not satisfactory, he/she may be expelled from the organization by at least President, Vice-President, General Secretary and Joint Secretary of the Executive Committee.

ARTICLE – 9: MANAGEMENT

The organization shall be operated by two management units – a General Body and an Executive Committee. All the members of the organization shall be the ex-officio member of the General Body. The Executive Committee shall be constituted as per the provisions of Article-l0 additionally, there shall be a panel of six advisers selected by the Executive Committee from the accounting dignitaries and devoted educationists. Must have 5 years of work experience after having passed the Management Committee and having minimum 10 years job / business experience for President / Vice-President or the General Secretary / Joint Secretary.

ARTICLE – 10: EXECUTIVE COMMITTEE

There will be an Executive Committee comprising the following 30 (thirty) office-bearers:

Sl.N Designation Name
01 President

Engr. Md.Ashrafull Alam

02 Vice-President Engr. Shajjad Hossain
03 Vice-President Engr. Zubaer Mahmud Rupam
04 General Secretary Engr. Fazlul Hoque Shawon
05 Joint Secretary Engr. Mafijur Rahman
06 Treasurer Engr. Obaidur Rahman
07 Asst. Treasurer Engr. Al Mamun
08 Admin & Human Resources Development Engr. Sadia Afrose
09 Literary and Cultural Secretary Engr. Asfa Khan
10 Social Welfare Secretary Engr. Mir Ashraful Ferdouse Neon
11 Education and Research Secretary Engr. Rehenuma Tarannum
12 International Communication Secretary Engr. Syed Rayhan Sajjid Shishir
13 Publicity Secretary Engr. A.F.M Rafiqul Islam
14 Project & Games Secretary Engr. Raju Ahammed
15 Office Secretary Engr. Ahsanullah Tariq
16 Women Secretary
17 Executive Member Engr. Zannatul Ferdouse
18 Executive Member Engr. Fahad Bin Tanvir
19 Executive Member Engr. K.M. Masnoon Haider
20 Executive Member Engr.Md.Mostafa Jahid
21 Executive Member Engr.Md. Shariful Islam
22 Executive Member
23 Executive Member
24 Executive Member
25 Executive Member
26 Executive Member
27 Executive Member
28 Executive Member
29 Executive Member
30 Executive Member

 

But the existing committee will continue functioning unless the next committee takes charge of the office.

No office-bearer shall receive any honorarium, remuneration or compensation for any service rendered to the organization in his official capacity.

 

 

ARTICLE – 11: DUTIES AND POWERS THE EXECUTIVE COMMITTEE

Duties and powers of the Executive Committee will be as follows:

  1. Executive Committee will be responsible for the implementation of policies and programs of the organization.
  2. It may appoint sub-committee for any particular activity or program of the organization. Such committees shall cease to function on completion of the program.
  3. Executive Committee shall formulate the policy and procedures, programs and activities for the organization and shall implement the same.
  4. The Executive Committee shall form a panel of Advisers as mentioned in Article 9 within fifteen days of taking office and shall inform the members to this effect.
  5. Notwithstanding anything contained in any article of this constitution, any eligible member from whatever sex can contest or hold for any post of the Executive Committee or any other sub-committee or the panel of advisers, except for the case of Women Secretary.

 

 

 

 

 

ARTICLE – 12: DUTIES OF THE OFFICE-BEARERS

 

President:

  1. The President shall be the Chief Executive of the organization and shall preside over the meetings of the Executive Committee and General Meeting of the organization.
  2. He will coordinate activities among all the office-bearers and will be responsible for successful implementation of any program of the Organization.
  3. If necessary, he may confer the responsibility of conducting a meeting on a Vice-President.
  4. He may exercise his voting authority where there are equal vote(s) in a situation given under vote.

 

Vice-President:

  1. In the absence of the President and/or if the President is unable to perform the duties of his office for any reason, the Vice- President next in rank, shall occupy his position and perform his duties with the same authority as the President has. Each Vice-President shall under the direction of the President oversee the functioning of the organization and will cooperate with the office-bearers to implement the policy and/or program of the organization.

      

General Secretary:

  1. He shall be under the supervision and direction of the President and act as the liaison person between the Executive Committee and the organization. He will be the Chief Executing Officer of the organization. In fulfillment of this, he shall-
  2. Issue notice of all the meetings in consultation with the President.
  3. Submit reports to the Executive Committee meetings as well as General Meeting.
  4. Prepare minutes of the meeting and preserve the same.
  5. Circulate all decisions, policies and programs among the members.
  6. Have custody and keep and maintain all records, assets and properties.
  7. Place the budget, income and expenditure accounts, balance sheet and other activities of the organization in the Annual General Meeting.
  8. Maintain the daily routine expenses and take approval of the expenses in the next meeting of the Executive Committee.
  9. Be the ex-officio member of all the sub-committees formed.
  10. Appoint and retrench any employee, subject to the prior approval of the Executive Committee. and
  11. 11 Supervise the functions of other Secretaries with special charges.
  12. Issue notice of all the meetings in consultation with the President.
  13. Submit reports to the Executive Committee meetings as well as General Meeting.
  14. Prepare minutes of the meeting and preserve the same.
  15. Circulate all decisions, policies and programs among the members.
  16. Have custody and keep and maintain all records, assets and properties.
  17. Place the budget, income and expenditure accounts, balance sheet and other activities of the organization in the Annual General Meeting.
  18. Maintain the daily routine expenses and take approval of the expenses in the next meeting of the Executive Committee.
  19. Be the ex-officio member of all the sub-committees formed.
  20. Appoint and retrench any employee, subject to the prior approval of the Executive Committee. and
  21. Supervise the functions of other Secretaries with special charges.

 

Joint Secretary:

  1. In the absence or for busyness of the General secretary and/or if the General Secretary is unable to perform or shear his duties of the office for any reason, the Joint Secretary– next in rank, shall occupy the position and perform his duties with the same authority as the General Secretary has. The Joint Secretary can take any action and decision list of General Secretary Duties and powers.

 

Treasurer: The Treasurer-

  1. Shall receive all money receivable by the organization and deposit the same in bank account or accounts of the organization.
  2. Will make arrangement, in consultation with the General Secretary– for the payment of all dues payable by the organization. All cheques and vouchers shall be signed by him and countersigned by either President or General Secretary and Joint Secretary.
  3. Will be the custodian of all financial records in consultation with the General Secretary/Joint Secretary. He will be responsible to create, maintain, initiate and implement program for membership growth and development of the organization.

 

Asst-Treasurer:

 

  1. In the absence of the Treasurer and/or if the Treasurer is unable to perform his duties of the office for any reason, President, Vice-President, General Secretary and Joint Secretary of the Executive Committee take a decision of his duties and responsibility.

Admin & Human Resources Development Secretary: The Admin & Human Resources Development shall assist the General Secretary and Joint Secretary of the Executive Committee in matters/ of the Committee related to the Admin & HRD activities.

International Communication Secretary: He will make communicate other Accounting Associations abroad to form a liaison with them with a view to exchanging views and ideas, taking up various projects jointly and arranging exchange programs with them.

Publicity Secretary: He will act like a Data Bank of the organization. He will create, maintain and develop a positive image of the organization as a public relation officer. He will publicize the matters of the organization by publishing leaflets, posters, bulletins, souvenirs, albums, etc. and by using other means of publicity.

Education and Research Secretary: His responsibility includes taking various research projects on academic and professional issues on accounting, publication of articles, research reports, yearly reports, journals, etc. of the organization.

Social Welfare Secretary: His duty is to arrange social and recreational activities like picnic, tour, get-together, etc

Project Secretary: He will take and supervise various training projects and other social projects with a view to promoting members’ efficiency and also to contributing to the society.

Literary and Cultural Secretary: His duties will be establishing library and developing thereof and also organizing cultural competition, cultural evening, etc. among the members of the organization.

Games Secretary: He will arrange various sports programs among the members of the organization

Women Secretary: A female alumnus shall be this Secretary and she will deal the overall affairs of the female alumni of the organization

Office Secretary: His responsibility is to maintain the office of the organization.

Executive Members: Their duty is –

  1. To cooperate with the other office-bearers in performing their duties; and
  2. To participate in the programs/activities undertaken by the organization.
  3. Minutes of meetings the program / activities held by the committee keep file and signed by the Secretary / Joint Secretary.

 

Executive Member: To help Volunteer work and actively participate in the various events throughout the Alumni Association.

 

ARTICLE – 13: ELECTION OF THE OFFICE-BEARERS

With the exception of any special ground, the office-bearers of the Executive Committee of the organization shall be elected / selected at a regular interval of two years through an election to be held in the Annual General Meeting or by selection through a Parliamentary Board to be created by the Executive Committee for this purpose.

In case of election, the election will be conducted by an Election Commission consisting of one Chairman and two members appointed by the Executive Committee at least two months before the election. The Chairman and the members of the Commission shall be selected from the members of the organization, who will not intend to contest in the election.

Any person intended to participate in the election shall have to be the member of the organization before at least six months of the date of election and his subscriptions and other dues to the organization shall have to be cleared up to the end of the year of election.

The Election Commission shall have to publish the list of all eligible members on the notice board of the organization before at least 15 (fifteen) days of the election.

Any eligible member intending to participate in election shall have to submit nomination paper dully filled up in FORM prescribed by the Election Commission at least 10 (ten) days before the date of election as specified by the Commission.

The nomination paper shall accompany a money-receipt of Taka 5000 (five thousand) for the post of President & Taka 4500 (four thousand five hundred) for the post of Vice-President, Taka 4000 (four thousand) for the post of General Secretary and Taka 3500 (Three thousand five hundred) for the post of Joint Secretary, Taka 3000 (Three thousand) for the posts of other Secretaries and Taka 2000 (two thousand) for other office-bearers of the Executive Committee. The money shall be non-refundable and paid in cash to the office of the organization.

The Election Commission shall declare, at least before one month of the election, the election schedule specifying the last dates of submitting nomination paper, scrutinizing the same, publishing the list of valid candidates, timing of taking election, the procedure of giving votes and the publishing the results of the election.

The election will be held in secret ballot system, if there are more candidates than the number of sanctioned post/posts. The eligible members will give one vote against one candidate for a particular post of the Executive Committee.

The authority to cancel any vote or to settle any dispute on election shall be reserved by the Election Commission. In case of tie for any post, a toss shall be done by the Election Commission to declare the candidate won.

The results of the election will be declared as per the election schedule and the Executive Committee shall assume the charge of the office of the organization within 15 (fifteen) days of date of election.

In case of selection, a five-member Parliamentary Board shall be appointed by the Executive Committee, at least two months before the expiry of the term of present committee. The Board shall be formed with members from the General Body. There shall be a Chairman and a Member-Secretary of the Board. The Board shall propose a consensus full Executive Committee in the Bi-Annual General Meeting for approval.

 

ARTICLE – 14: MEETING

 

Regular meeting of the Executive Committee: Regular meeting of the Executive Committee of the organization shall be held once in one month. Notice of regular meetings shall be signed by the General Secretary and Joint Secretary. A seven-day’ notice shall be given for regular meetings. If any meeting cannot be held for absence of quorum, the adjourned meeting will be held at the time and venue decided at the meeting adjourned. No notice shall be required to hold such adjourned meeting

Special Meeting of the Executive Committee: Special meeting may also be called by the President, if deemed necessary and such meeting may be called with a 24-hour’s notice. Annual accounts and audit report of the organization. Annual plan and budget of the organization, and fill-up of any vacant post of the Executive Committee

Extraordinary General Meeting: The General Secretary/Joint Secretary, in consultation with or being ordered by the President, or on application in writing by at least two-third members of the General Body, will convene an Extraordinary General Meeting with a pre-specified agenda. All other provisions of the Annual General Meeting will be applicable for this meeting

Special-Purpose Meeting: On application to the President in writing by at least two-third members of the General Body for discussing any special issue or taking decision on the same, the President will take initiatives to hold a Special-Purpose Meeting. Nothing other than the special issue shall be discussed in this meeting. A fifteen-day’ notice will be required.

Quorum: The presence in person of at least one-third of the members of the Executive Committee shall be necessary for a quorum at all meetings of the Executive Committee. The presence of at least one-fifth of the members of the General Body shall be necessary for a quorum at the Annual General Meeting or Extraordinary General Meeting. At least fifty percent of the applicant shall have to be present at the Special-Purpose Meeting to form a quorum.

ARTICLE – 15: FORMATION AND RECEIPTS OF FUND

Membership fee, subscription, donations received from the members, well-wishers, Government and business community will constitute the fund of the organization.

Earnings through publication of journal, booklets, News Letters, books, souvenirs, etc. will also contribute to the fund of the organization.

Earnings through training programs, research and other projects, consultancy will also contribute to the fund of the organization.

All receipts shall be taken in the official Receipts Book printed by the organization and counter-signed by the General Secretary and Joint Secretary. The Treasurer will take all the receipts with the Receipts Book and deposit the same in the bank account(s). The treasurer will report the status of fund after each fifteen-day interval.

 

 

ARTICLE – 16: MANAGEMENT OF FUND

On recommendation by the Executive Committee, the Treasurer will open a bank account or accounts in order to make transactions of fund of the organization.

All bank accounts shall be operated by 3 person joint signature of the Treasurer and the General Secretary or Joint Secretary and the President.

In pursuance of the decision by the Executive Committee, the President and the General Secretary/Joint Secretary will be able to spend or approve spending up to Taka 1,000 (one thousand) in a single bill at their individual capacity. In emergency cases, this limit can be exceeded by a joint decision of the President, the General Secretary/Joint Secretary and the Treasurer, but approval shall be taken in the next meeting of the Executive Committee.

The Treasurer will keep not more than Taka 1,000 (one thousand) at a time with him for maintaining regular incidental expenses.

A report on all receipts and expenditures is to be placed in the Annual General Meeting for approval.

 

 

 

 ARTICLE – 17: AUDIT

 

A practicing chartered accountant and a Committee consisting of two members of the organization nominated by the President and approved by the Executive Committee shall audit all the books of accounts and financial records of the organization and submit a report thereof.

One or both of the Committee members shall counter-sign all the bills paid by the organization after proper verification. Any objection arisen them shall be recorded properly for presentation to the Executive Committee.

 

ARTICLE – 18: AMENDMENT

 

This constitution may be amended at any Annual General Meeting of the organization by the affirmative vote of the two-third of the members of the General Body present in person and participated in voting, provided the Executive Committee has previously considered the merits of the amendment.

No amendment shall be put to vote, unless written notice thereof, stating the proposed amendment, shall have been mailed or delivered personally to the members of the organization at least ten days prior to the General Meeting at which the vote on the proposed amendment is to be taken.

 

ARTICLE – 19: WINDING UP

 

If thirty of the members of the General Body individually want in writing to wind up the organization, it can be done in an Annual General Meeting with the presence of those members in person.

If on the winding up or dissolution of the Organization there shall remain, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall be handed over to such an organization which is working for the promotion of accounting education and practice in the country.

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